E-Portfolio and Lifelong Learning Platform Guidance

All trainees:

The Lifelong Learning Platform is replacing the E-portfolio system over the course of this academic year. Trainees will be provided with log ins for the Lifelong Learning Platform just before you are due to transfer. Transfer will usually occur just after your ARCP. Please remember that the College will no longer support the old system after the 1st of August 2019 and all training data will be lost. It is your responsibility to download your E-portfolio training record and keep it in a safe place prior to this date. There are certain documents that need to be transferred into the new system such as ARCP outcomes, MSFs and Milestones certificates. Details of how to do this can be found here. Short Webinars are also available on how to use the new Lifelong Learning Platform

It is your responsibility to keep your own ARCP record up to date. Please make sure that you change the name of your educational supervisor as you rotate through different hospitals.

Please keep your place of work up to date, otherwise the educational supervisor will not be able to keep your record up to date. Support videos for this, learning agreement and personal development plan are also available.

Reflective writing in cases and critical incidents is a fundamental part of the training process. It is important to ensure when entering these reflections that they are anonymised with respect to patient identifiable data, and as much as possible, unique situation. Please see guidance from the Academy of Medical Royal Colleges for further guidance.

ARCP records usually run from the start to finish of each training year. The Welsh School of Anaesthesia will change your year of training following your ARCP ,and will assign your outcome and open a new ARCP record for the next training period to fall in line with your next scheduled ARCP date.

6 month placements should complete an IPR - Interim Progress Report.

Excluding non anaesthetic ACCS and single CCT/medical ICM trainees who remain paper based, all anaesthetic assessments should be completed electronically.

E-Portfolio Detail Changes

Lifelong Learning Platform

Some of the tools such as the Multisource Feedback (MSF) and Educational Supervisors Structured Report (ESSR) work in slightly different ways on the LLP.

MSF
The MSF can be open as long as is needed. Trainees can invite people to provide responses and see when this has occurred. The number of invites can be increased at any point to provide a satisfactory number of responses. Once this has been achieved the trainee closes the MSF which is then sent to the Educational Supervisor for review. All trainees are required to provide one anaesthetics based MSF per ARCP year.

ESSRs
More than one of these can be generated a year. This is intended to replace the interim progress report. Please generate an ESSR either just prior to ARCP or if you change hospital part way through your training year. These should be forwarded to your ES for review and comment before being forwarded to the College Tutor.

Educational Supervisors

Recommendation that trainee is appraised every 3 months, the first meeting at the start of the placement.
On the Eportfolio system the Educational Supervisor can create a PDP - Personal Development plan at the first meeting. This means that learning objectives for the year can be set and then electronically approved and recorded at each meeting. The whole process in generation of the ESSR at the end of the year will therefore be much easier.

Educational Supervisor meetings should use the ES meeting pro forma downloadable from this site to document the meetings. These can then be uploaded into either the E-portfolio system or the Lifelong Learning Platform. Meeting documentation in the new system should be uploaded under activities supervisory meeting.

Each hospital has it's own designated Lifelong Learning Platform Lead who should be the first point of contact for queries.

Any problems or suggestions about the E-portfolio or Lifelong Learning Platform, please email:
Simon.Ford@wales.nhs.uk, E- Portfolio Lead for Welsh School of Anaesthesia

Further information is available from the RCoA website